Free template
Commercial bid cover letter
A bid for an HOA, property manager or small public job is read by someone who needs it to be safe and simple. Fill in your details and get six cover letters you can copy into an email or a PDF.
1. Fill in your details
Nothing you type leaves this page. Square brackets like [Your Google review link] mean a box above is still empty.
2. Copy the one you need
Please read
Before you send: read the bid request twice and answer every item it asks for. Do not claim licenses, insurance limits or certifications you do not hold. Check the bid documents for insurance and bonding limits. This is a short explanation, not legal or insurance advice.
More: Guide: commercial accounts · Guide: insurance · All templates
How to use this template
- Fill in the boxes. Every template updates as you type.
- Read it out loud. If it does not sound like you, change the words in your own app after you paste it.
- Copy one template, or download them all as a text file to keep.
- Check the facts. Only keep claims that are true for your company.
Questions about commercial bid cover letter
What goes in a commercial tree bid cover letter?
The property name, a one-line scope, your start window, how long the price is valid, how to reach you and a note that you can provide proof of insurance. Keep it to one page.
Do I need a cover letter if I send an itemized bid?
It helps. The cover letter is the first thing the reader sees, and it tells them you read the request and are easy to work with.
How long should a bid stay valid?
30 days is a common starting point, but it is your choice. Fuel, labor and disposal costs change, so do not leave a bid open forever. The box above uses 30 as a starting point you can change.
Should I mention insurance in the letter?
Yes, briefly. Say you can send a certificate of insurance and add the client as a certificate holder. Our insurance certificate checklist shows what to have ready. Only state what is true for you.
How do I win HOA and property manager work?
Be easy to reach, bid clearly, send a certificate quickly and follow up once. Our property manager pitch builder and commercial accounts guide cover the steps.
Should I follow up after sending a bid?
Yes. Once, about a week later, with a short and helpful message. The follow-up template above is a good start.
Can I use this for a city or school bid?
You can use the public bid letter as a starting point. Public bids often have strict forms, deadlines and bonding rules, so follow the bid documents exactly. This is not legal advice.
Is anything I type here sent to Lirevon?
No. The page fills in the templates in your browser. Your answers are only kept in this browser on this device so the form is filled in next time. Clear your browser data to remove them.
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